Executive Assistant
BAT is evolving at pace - truly like no other organisation.
To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!
BAT SWITZERLANDIS LOOKING FOR AN EXECUTIVE ASSISTANT
Job Title: Executive Assistant
Grade: non-management
Reports to: Country Manager & Leadership Team
Function: Corporate Services
Location: Lausanne
YOUR KEY RESPONSABILITIES COVER THE FOLLOWING
You will provide a full support service to the Country Manager and other Leadership Team members, ensuring excellent scheduling of diary commitments, organising meetings, conferences and other events effectively.
The main responsibilities are:
- Manage the diary and make all associated arrangements to ensure the effective running of the Country Manager’s schedule as well as other Leadership Team members
- Set up and organize meetings on behalf of the Country Manager, producing agendas, briefing participants and distributing documentation as necessary
- Arrange and co-ordinate major meetings and companywide conferences and ensure that all events are executed to a high standard
- Coordinate, organize Leadership Team Meetings, be responsible for the agenda and minutes, circulate and follow up action points appropriately
- Progress action on behalf of the Country Manager to ensure that deadlines are met
- Produce high quality documents from drafts to a high level of presentation, accuracy and timeliness
- Manage department administration including processing purchase orders, bill payment
- Establish and maintain appropriate internal/external business relationships
ABOUT YOU
- Commercial apprenticeship or equivalent education
- Previous experience in a similar position within an international office environment for at least 3 years
- Strong communication skills, natural open mindedness and the ability to swiftly adapt to international work cultures
- Ability to work independently, whilst maintaining contact with colleagues and willing to support other Assistants
- A flexible and reliable person with a high level of loyalty and discretion
- Fluency in English and French, knowledge of German is a strong asset
- Good MS Office (Excel, Word und Power Point), SAP knowledge is advantageous
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!
