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Finance Officer - LE3 - DFAT - Geneva

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Bewertung abgegeben
22.03.2024 100% Temporär / Aushilfe

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Mission permanente de l'Australie
recruitmentJob Ref: 795
Job Title: Finance Officer - LE3 - DFAT - Geneva

Location: Geneva

Salary: CHF 82,093 p/a, 20 days annual leave, 14 days public holiday. 50% employer contribution to health and accident insurance and to a pension fund.

Contract type: Non-ongoing, fixed term from May 2024 to January 2025

Contract hours: Full-time, 37 hours and 30 minutes per week

Closing date: 14th April 2024

Applications are sought from persons interested in employment within the Finance and Travel Team of the Australian Consulate-General in Geneva.

The successful applicant will be engaged as a locally engaged staff member by the Australian Permanent Missions to the United Nations and the World Trade Organization in Geneva.

Please be advised that the Australian Permanent Missions to the United Nations and the World Trade Organization in Geneva does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.

Finance Officer - LE3 - DFAT - Geneva

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the Mission

The Australian Permanent Missions to the United Nations and the World Trade Organization in Geneva pursue Australia’s interests in the United Nations and World Trade Organization through international diplomacy. The Australian Consulate-General in Geneva provides services to Australian citizens in Switzerland and Liechtenstein.

About the position

Under general supervision of the Finance and Travel Services Manager, the Finance Officer is responsible for providing financial processing services and arranging official travel.

This position is non-ongoing to cover staff absences during a period of 8 months.

The key responsibilities of the position include, but are not limited to:

  • As directed by the Finance and Travel Services Manager, investigate and respond to enquiries on financial and travel related matters.
  • Liaise with the Regional Finance Hub team at the Australian High Commission London, regarding regional financial processing services, ensuring compliance with DFAT’s financial management systems.
  • Prepare, check and process invoices according to DFAT’s financial management systems.
  • Process routine and complex financial transactions in accordance with departmental guidelines and legislative requirements including processing weekly vendor payments, preparing monthly credit card acquittals and processing payments for relevant bills such as utilities, telephone and postage records.
  • Manage SAP functions including preparing monthly Finance Manager SAP reports and preparing documents for the creation of new Vendors and Customers in SAP.
  • Manage cashier functions, recording of revenue in SAP and managing petty cash.
  • Monthly debt collection procedure, bank charges entry in SAP and preparation of Service Level Agreement calculations for Australian Government agencies.
  • Arrange official travel for staff (quotes and booking of flights and hotels, calculation of travel allowance entitlements) in accordance with the DFAT travel and entitlements policies.
  • Prepare the annual VAT claims for Mission's invoices and A-based staff.
  • Provide backup support during team members’ leave and absences

Qualifications/Experience

  • Solid accounting background, with a proven experience in a similar position.
  • Strong command of IT tools, with a proficiency in Excel. Experience using a financial management information system. Experience in SAP an advantage.
  • Good learner and ability to manage a certain degree of complexity (VAT, multi-currency).
  • Ability to work with limited direction, to set priorities, exercise initiative and meet deadlines.
  • Sound judgement, discretion and confidentiality.
  • Excellent interpersonal skills. Ability to work in a busy team environment in an international context.
  • Highly organised, flexible and adaptable.
  • A qualification in a finance/accounting related field or accounting qualification.
  • Fluency in written and spoken English, with French as an advantage.

General Requirements

  • A standard probity check will be undertaken prior to commencement for the successful applicant.
  • Candidates residing in France or holding a legitimation card will be subject to the employment authorisation by the Swiss authorities.

Selection Criteria

In your written statements, you must include succinct, high-level relevant examples that support your claims against the role. The word limit is strictly 250 words per response.

A. Ability to complete financial accounts processing, with attention to detail and accuracy, supported by relevant professional experience.

B. Proficiency with SAP (or other financial accounting system) with intermediate or advanced level on MS Excel.

C. Ability to exercise good judgement and provide practical and tailored advice and solutions in accordance with relevant policies and legislation.

D. Ability to work effectively with other team members in a busy processing environment, manage competing priorities, and meet tight deadlines, while maintaining a strong attention to detail.

E. Excellent oral and written communication skills, including the ability to effectively liaise with, and advise, a diverse range of clients across all levels of the organisation and with external stakeholders/clients.

The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. Please direct any queries to Write an email

We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values.

To apply and further information, please click on this link: recruitment

Keywords: accountant, finance, comptable, comptabilité, accountancy

Kontakt


Über die Firma

Genève 19 / Genève / Geneva / Le Grand-Saconnex

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