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Team Assistant Life Science

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Peppercorn - talent acquisition. Wir sind der spezialisierte Personaldienstleister in den Bereichen Commercial und Life Science für Fach- und Führungskräfte in der Schweiz.

Our client is looking for a
Team Assistant Life Science
Join our Peppercorn Team!

We are currently looking for a talented, passionate, organised and detail-oriented Team Assistant to join the Admin team and to support scientists and staff with their day to day operational and administrative tasks. To be successful in this role, you'll need to enjoy helping others, be able to spot issues and roadblocks in advance and to work collaboratively to resolve them.

General Information:

- Start date: 04.05.2020
- Workload: 100%
- Remote/Home Office: 1 day per week


Tasks & Responsibilities:

Meetings
- Organize internal meetings for team members, including teleconferences and video conferences and google hangout meetings, as well as offsite and advisory board meetings
- Organize travel arrangements
- Organize seminars with internal and external attendees
Document Management
- Support team members with general agreements
- Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
- Interface with IT department for all system/database related requests
Personnel
- Coordinate and organize interview candidates together with HR Recruiting
- Assist with the onboarding of newcomers within the group / department
Finance
- Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)
Other Administrative
- Work with other administrative staff to ensure consistency of approach and exchange of best practices
- Provide back-up support in the absence of other administrators Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

Must haves:
- Commercial diploma with work experience in a multicultural environment
- 3-5 years’ work experience (preferably in a similar position within the pharmaceutical, biotechnology or related industry)
- Knowledge of the Admin-tools (ARIBA, iHCP, touchpoint)
- Fluent spoken and written English
- Good knowledge in MS Office and Google apps (including Mail, Calendar and Google Drive
 

Address

Peppercorn Human Experts AG
Kaufmann Christin
Claragraben 132A
CH-4057 Basel

Website https://www.peppercorn.ch

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