ACCOUNTING & OPERATIONS SPECIALIST

WHO WE ARE

As a pioneer in luxury marketing through the digital world, we empower luxury brands in their international development by combining strategy, full digital expertise and creative content. We are a one-stop-shop partner for our clients. 

DLG Clients develop privileged and personalized relationships with their audiences, enriching themselves with a unique cultural and creative dimension and leveraging their business through their digital approach.

Our agency operates in an integrated manner at international level while rooting client operations locally through our offices in Geneva, Shanghai, and sales office in New York.

For our Geneva headquarters, we are currently looking for: 

ACCOUNTING & OPERATIONS SPECIALIST (80%)

WHAT YOU’LL DO

The Accounting & Operations Specialist provides specialized accounting and operations services for DLG. He/she administers and maintains accounting records in compliance with the Swiss CO and according to DLG internal policies and best practices in accounting management. He/she also provides office administration support. He/she assists staff with questions regarding accounting and operations and responds to moderately complex situations and problems based on advanced knowledge of the subject area. He/she reinforces consistency in the company’s policies and procedures and is key to ensuring compliance.

• Accounting:
  Responsible for performing journal entries, adjustments, cost allocation and revenue recognition in the accounting system (QuickBooks)
  
  • Accounts receivable: establishment of customer invoices, follow-up of payments and journal entries
  • Accounts payable: journal entries for suppliers' invoice
  • Verification of credit card invoices and cost allocation in the accounting system 
  • Assist during the monthly closing process by verifying accounting entries
  • Assist during annual closing by verifying accounting entries and booking adjustments if needed. Prepares relevant information for annual audit. 
  • Prepares VAT and tax declarations
  • Prepares social charge declarations
  • Verify and book employee’s business expenses
• Treasury:
  
  • Prepares monthly bank reconciliations for 5 bank accounts
  • Monitors collection  on credit cards
• Finance & Reporting:
  
  • Assist the budgeting and reporting process by preparing files and refreshing data
• Operations:
  
  • Organises and maintains all office functions, assists by answering calls at reception, booking meetings and organising events
  • Maintains insurances policies
  • Provides onboarding support for new staff
  • Process correspondence, filing, and organise archives for the department
• Payroll & HR administration: administer the payroll process through a third-party payroll vendor:
  
  • Prepares information package for monthly payroll
  • Reviews payroll package prepared by vendor
  • Monthly journal entries for payroll
  • Coordinate with the payroll vendor with regard to absences, leaves, work permits and taxes
  • Draft HR contracts (based on existing templates) and assist with initial screening
  • Maintain employee records

WHAT YOU WILL NEED TO BE GREAT IN THIS ROLE 

• CFC level and relevant work experience as office administrator/accountant (Swiss diploma in accounting)
• 3 to 5 years of experience in accounting
• Fluency in English and French
• Experience in manipulating, analyzing and interpreting data
• Experience using accounting and financial reporting systems
• Advanced knowledge of  Microsoft Excel, fully acquainted with Word and Power Point
• Strong organisational skills and attention to detail
• Can-do proactive attitude, constantly looking for improvement
• Ability to work independently, to take initiatives to solve problems
• Experience working in a multicultural environment and with decentralized teams
• Previous experience in a similar role, preferably in a multi-task environment

HOW DO WE KEEP YOU SMILING?

DLG welcomes you to discover the allure of joining one of Europe's top work environments, distinguished as a Great Place to Work in 2022. Our ethos is founded on efficiency, trust, innovation, transparency, and a deep-seated culture of care.

• We offer you the opportunity to create some of your life's best work for some of the world’s most admired brands.
• Experience the flexibility our work-from-home policy offers. You can work remotely up to two days a week. Our Creative Space, strategically located opposite the Eaux-Vives train station, is designed to spark creativity and foster collaboration among our team members.
• At DLG, we are committed to recognizing and nurturing talent, ensuring that your journey with us is filled with opportunities for growth and career progression. Embrace a healthier lifestyle with our Wellbeing & Sport Incentives, designed to support your wellness and sporting endeavors.
• Equality and inclusivity are the cornerstones of our recruitment philosophy. We champion diversity and inclusivity, not just in words but through meaningful actions??. In line with our ethical standards and values, we consciously choose not to engage with tobacco companies, military organizations, or governments??.
• Work remotely from wherever in the world you please for up to 2 months/year (8 weeks).

ENTRY DATE : ASAP