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Executive Assistant - Tax & Legal (80%-100%)

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Executive Assistant - Tax & Legal (80%-100%)
Welcome to Nextland, where the people of Deloitte come together to build the future. If you're bold and curious and you love to connect, this is the place for you.

People make Deloitte one of the best places to work, to learn, to grow. Deloitte is one of the world's leading auditing and advisory firms offering inspiring work across Tax Consulting, Audit, Consulting, Financial and Risk Advisory and Technology. In Switzerland, we have offices in Zurich, Bern, Basel, Geneva, Lausanne and Lugano.

Deloitte is heavily investing in talent and strives to become the firm of choice for the very best talent within Switzerland.

We are looking for you!

To support the growth of the company we are continuously looking for talented Executive Assistant for our Zurich office. Is business administration your kind of work? Then we are the right company for you.

What you can expect from us

Management of Partner's daily activities and diary
o Fully independent and proactive management of partner's diary on outlook & prioritising & initiatively changing by recognising important & urgent requests;
o Reading and prioritising of e-mails and any other correspondences and initiate necessary steps;
o Communicating internally (Swiss and Global Organisation) and externally (Clients, Organisations and Universities) orally and in writing (German and English) in accordance with partner's review;
o Take ownership of complex work-related enquiries; take action and resolving, responding or referring where necessary;
o Organising & booking global travel arrangements (incl. VISA applications, web check-in, transfers, etc.) & management of expenses & time sheets.

Organizing internal & external events & conferences hosted by the Partners
o Independent organisation of extensive internal & external meetings and trainings including follow-ups, agenda & site visits & documentation preparations;
o Be the first point of contact for clients, speakers, administrations and Swiss/Global Organizations
o Organising & booking global travel arrangements (incl. VISA applications, web check-in, transfers, etc.)

Supporting the Partners in all client-related matters
o Be the first point of contact for all clients & full administrative support;
o Complete organization of client meetings & client events & client conferences;
o Support Partner to build-up new client relationships & support Partner in account planning.

Supporting the Partners in external seminar & training related matters
o Support the Partners in their seminar & lecturing activities at the universities & help organizing recruiting events;
o Help preparing presentations for external & internal seminars and the lectures at the universities.

Your qualifications

o You speak fluently English and German
o You bring a relevant experience in a similar role preferably within a Professional Services environment
o Your knowledge of Microsoft office package (Word, Excel, PowerPoint and Outlook) is good
o Your organizational skills are excellent and you can work independently, whilst maintaining contact with colleagues at all levels, including those working remotely
o You work accurately and effectively and you know how to prioritize workload, whilst remaining calm and composed
o Positive attitude, with a willingness to provide the highest level of internal and external client service as well as discretion and personal sensitivity in all aspects of the role
o You like to work together with a team and do not hesitate to help your colleagues
o You appreciate owning and solving problems as they arise, but also have the ability to identify issues for referral

About Deloitte

Our approach combines insights and innovation from multiple disciplines with global business and industry expertise to help our clients excel anywhere in the world. As trusted advisors to some of Switzerland's largest organizations, we delivery excellent impact on the reputation and success of clients in Switzerland and globally. In pursuing this we contribute to a sustainable and prosperous society, and are firm believers in the positive impact business can and should have on the world it operates in.

We also foster a collaborative culture where talented individuals can produce their best work in an agile and dynamic environment. We value difference, with respect at the heart of our inclusive culture.  We are open to discussing with candidates the different ways in which we are able to support agile ways of working.  We recognise that our people are juggling demanding careers with commitments and interests outside of work. Click here to see what some of our working parents have to say. 

Any questions? Get in touch.

We look forward to hearing from you! Please submit a complete application, including CV, cover letter, references and degree certificates, using our online career portal www.deloitte.com/careers

We do not accept applications from recruitment agencies for this position.

If you have any questions, please contact Patricia Santos on talent@deloitte.ch.

 

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