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Executive Assistant (80% - 100%)


Our customer, a pharmaceutical company based in Basel, needs reinforcement. For a permanent employment we are looking for a / n

Executive Assistant (80% - 100%)

The ideal candidate will provide general administrative support to all our employees and will be involved in the company’s growing operations.


  • Provide a wide range of administrative and organizational support to our entire team including organizing meetings, travel arrangements and expense reports, agenda management, printing and circulation materials, handling reservations and conference calls etc.
  • Interface with vendors and service providers on invoices, purchase orders, contracts/agreements including communicating with our accounting and legal teams
  • Document financial transactions including daily bookkeeping entries and transactions of our team members
  • Act as right hand of the CEO regarding Board of Directors, annual Shareholder meeting, Investors, Roadshows and business development activities
  • Prepare regular payment lists for our accounting team and assist with reporting and internal controls
  • Track contracts and ensure central filling
  • Organize internal and external events (workshops, onboarding day) in collaboration with the management team
  • Responsible for office supply, incoming phones and mails, visitors and catering
  • Assist with PowerPoint presentations and maintain various databases


  • Successfully completed study in Business Administration or equivalent education
  • Minimum 5+ years of work experience as Assistant on Executive level in a similar role in an international company, preferable already CEO-Assistant experience of an international company with headquarters in Switzerland
  • Coming preferably from Pharma or at least from a regulated business
  • Mother tongue German, fluent in English & German (spoken and written), any further languages are an asset
  • Proficiency in MS Office package, especially in PowerPoint and Excel and able to manage/handle social media
  • Affinity to figures and IT is a must
  • Experience in managing external vendors (Accounting, Legal) is a must
  • Excellent planning and organizing skills, able to manage multiple tasks simultaneously and set priorities
  • High customer orientation and high level of professionalism and confidentiality is crucial to this role
  • Flexible, efficient and able to work independently with a problem solving attitude
  • Strong team player, high-energy and positive personality
  • Able to maintain confidentiality and exercise discretion at all times

 For questions

 … please contact Mr. Renato Imboden by phone on 061 269 90 60


EDP Personalberatung GmbH
Herr Renato Imboden
Head of Life Sciences
Freie-Strasse 17
4001 Basel


Site web http://www.edp-basel.ch/

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