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Cadre désigne les dirigeants qualifiés avec une haute formation. En Suisse, cadre est un synonyme de dirigeant. Les directeurs et les élites de grandes organisations sont aussi appelés cadres. On trouve des offres d'emploi de cadre dans toutes les branches de l'économie et dans toutes les entreprises. Pour ce poste, on recherche des personnes qui connaissent parfaitement l'activité d'une entreprise et qui sont faites pour une position de dirigeant.

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Executive Assistant / Communications & Training Coordinator

Becton Dickinson AG

 
Eysins, Canton of Vaud
Job ID R-358217Date posted 24/01/2020Apply


Executive Assistant / Communications & Training Coordinator

Job Description Summary

Job Description

Executive Assistant / Communications & Training Coordinator

Switzerland/Eysins

BD is a global medical technology company focused on improving drug therapies, enhancing the quality and speed of diagnosing infectious diseases, and advancing research and discovery of new drugs and vaccines.  BD provides an environment which enables our highly talented workforce to be the best at their professions. We are always seeking people who have a passion and commitment to join our Company on its journey to ‘helping all people live healthy lives’.

This dual role has responsibilities split between the role of an Executive Assistant and Communications/Training Coordinator.
In regards to the Executive Assistant duties, the incumbent will be responsible for performing a variety of administrative activities in support of the assigned work team. As the Executive Assistant, the incumbent will support our Senior Director of Global Services with a variety of activities, including but not limited to expense & travel management, diary management, meeting organization, creation of POs, a wide range of projects and requirements in liaison with the Department, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues. 

In regards to the Communications & Training Coordinator duties, the incumbent will be responsible for supporting the communications and training administrative responsibilities needed as part of the Change Management workstream within the Athena 2 program (a major ERP replacement program).  As the Communications & Training Coordinator, the incumbent will need to schedule and plan for training sessions in multiple countries, liaising with a wide variety of associates both working in and outside of the project.  The incumbent will also need to support the Change Manager in creating communications, managing the relevant pages within the project-specific intranet pages and planning/scheduling training events, communications and briefings.

Main Responsibilities

  • Demonstrates depth and breadth of administrative knowledge and skills for an executive suite
  • Provides direct assistance to executive
  • Works independently on special assignments
  • Interacts with internal and external sources at senior levels
  • Prioritizes issues for executive review using knowledge of company and business
  • Maintains smooth operation of office when management is not available
  • Manages access to executive and executive schedules
  • Uses a range of technology to complete work in the most expedient way
  • Reviews reports and other data and compiles in executive review format
  • Complies with confidentiality policies and procedures
  • Capability to handle confidential executive business matters
  • Provides design input and implements procedures that allow access to executive confidential information
  • Shares technology knowledge to build capability with others on administrative teams
  • Designs procedures for appropriate access to information including confidential information
  • Provides information to others through various communication channels regarding business matters, processes and/or procedures
  • Manages content on relevant site pages within internal intranet site.  Makes recommendations on content and seeks feedback proactively on posted content, utilizing analytics where available to support recommendations.
  • Create PowerPoint presentations based on input from leaders, for use in communicating on intranet, internally and with wide range of stakeholders.
  • Organizes training in remote sites and online, managing end-to-end requirements for complete sessions, including catering, logistics, scheduling, shipping of materials, attendees’ requirements.
  • Supports the creation of training materials, in addition to printing, shipping and dissemination as needed.
  • Uses company knowledge to assist others with office operations
  • Has developed depth and breadth of knowledge/skills in own area
  • Applies knowledge/skills to complex problems; coordinates work beyond own area of expertise
  • Shares experience with others to meet objectives in own area
  • Exercises judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent
  • Improves efficiency and controls costs within own work team
  • Encourages others through own enthusiasm and helps them understand how their individual contributions support work team's overall goals
  • Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions
  • Strives for continued self development and encourages others to do the same
  • Uses experience and knowledge of how the team integrates with others to think beyond the way it has always been done and identify opportunities for improvement
  • Organize International/Regional Meetings / Participates in the organization of International/Regional Meetings
  • Prepare/Send out Agendas, coordinate logistic, compile and distribute required documents and presentations
  • Prepare/Send out minutes

Qualifications

  • High school diploma/GED required
  • Advanced degree in related field a plus
  • Strong experience of administrative assistant experience in related field preferred
  • Proficient in MS Office programs and Outlook.  Experience of CMS platforms and collaboration tools such as Yammer are highly advantageous.
  • Ability to prioritize and handle multiple tasks while meeting deadlines
  • Excellent written and verbal communication skills in English and French  (any other language would be a plus) and ability to communicate with people at all organization levels
  • Ability to use initiative, adapt to change and work in a highly collaborative way with multiple stakeholders in a rapidly changing, fast-paced environment.
  • Ability to prioritize effectively, managing multiple demands and deadlines in a pragmatic and efficient manner.
  • Experience of working within a matrix environment in a blue chip, global organization preferred.
  • Independent way of working, out-of-the-box mindset
  • Excellent problem-solving skills with the ability to think through multiple perspectives
  • Strong organizational skills and attention to detail, with the ability to deal with pressure and tight deadlines

Interested in a career with BD, but this position doesn’t fit your skills and experience? Join our Talent Pool here:https://emea.jobs.bd.com/#jobs-alerts-wrapper

Primary Work Location

CHE Eysins - Business Park Terre-Bonne

Additional Locations

Work Shift

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