2 Department assistant jobs in Lausanne found

Executive asisstant FR/ENG

International company

Description

You will indirectly assist the CEO and work in collaboration with another senior executive assistant. Your main responsibilities will include:

• Managing and screening phone calls
• Overseeing a complex schedule and setting up meetings with both internal and external contacts
• Organising incoming mail and identifying urgent matters
• Creating high-quality documents in both French and English
• Updating and maintaining contact lists and mailing databases
• Efficient document retrieval and filing
• Greeting distinguished visitors
• Arranging logistics for meetings, including reserving rooms, setting up video conferences, coordinating catering, and sending out invitations and notifications
• Planning travel for the Chairman and key business stakeholders
• Handling office management duties, such as maintaining supply inventories, overseeing meeting room availability, and coordinating with Facilities and IT for any maintenance needs
• Processing expense reports, managing invoices, and working with the accounting department for payment tracking

Profile

• Bilingual in French and English
• Proactive, dynamic, flexible, and easygoing
• 10 years of experience as an executive assistant of C level in a corporate environment.

Job Offer

• International environment and growth-oriented position.
• Competitive salary package.