Loading

4 Department Assistant Stellen in Meyrin gefunden

Diese Jobsuche abonnieren
Bitte ausfüllen
Loading
Mit dem Absenden des Formulars erklären Sie sich mit unseren AGB und der Daten­schutz­erklärung einverstanden.
Bitte überprüfen Sie Ihren E-Mail Account, um die Anmeldung abzuschliessen.
Stellenbenachrichtigung
Loading
Stellenbenachrichtigung
Loading

Jobs nach Städten

Stellen zum Suchbegriff Department Assistant finden sich auch in folgenden Orten:

Loading

Administrative Assistant

bewerten
Bewertung abgegeben
Administrative Assistant


The Lutheran World Federation (LWF) has an opening in its Geneva offices for an


 


 


 


ADMINISTRATIVE ASSISTANT


 


 


Starting date:  As soon as possible


Closing date for applications:  17 November 2019


Limited travel of less than 7 days per year


 


The LWF is a communion of 148 member churches in 7 regions, living and working together for a just, peaceful and reconciled world. 


 


Purpose of this Position


The Department for Theology, Mission and Justice (DTMJ) is primarily responsible for programs and themes geared towards supporting the presence and witness of the member churches (MCs) of the Lutheran World Federation – a Communion of Churches (LWF) globally and locally.  DTMJ also houses the advocacy unit of the LWF.


DTMJ develops theological reflection that articulates the understanding of being Lutheran churches in communion. It discerns and addresses issues that represent theological challenges to the churches today and require global reflection. It supports, equips and strengthens LWF MCs in holistic mission.


DTMJ programs are related to Theological Studies, Church in Mission and Action for Justice and covering a wide area of themes.


The main purpose of this position is to provide timely and efficient administrative support to the staff of the department, to facilitate the implementation of the DTMJ's and LWF’s activities.


In collaboration with the other DTMJ administrative assistants the incumbent will provide logistics in organising travels and events, handle, share and safeguard information, and ensure staff members receive the necessary support.


 


Required Qualifications



  • High school/commercial school
  • Training in Information Management
  • Proficiency in English and French; German and Spanish are assets
  • Advanced level in office suite, database and DMS or ECDL certification or equivalent
  • Knowledge of financial administration / bookkeeping

 


Additional Study and Experience



  • At least 3 years as an administrative assistant preferably within a faith-based/ecumenical/non-profit organization and in an international setting
  • Proven ability to interact and work with various cultural enivronments
  • Knowledge of LWF member church, mission society, related agency and/or ecumenical organisation

 


LWF Core Skills



  • Working effectively with others - level high
  • Achieving results - level high
  • Initiative - level confirmed
  • Leadership - level confirmed
  • Analytical thinking - level confirmed
  • Accountability - level confirmed

 


Required Skills



  • Discretion - level high
  • Attention to details - level high
  • Working under pressure - level high
  • Administration assistance - level high
  • Information management - level confirmed
  • Communication - level confirmed

 


Position Environment and Dimensions


Internally, as a member of DTMJ Support Team, mainly interacts with the department staff, with other administrative staff, and all staff in the Communion Office and country programs.


Externally, interacts and cooperates with member churches, donors and related agencies, ecumenical organizations, UN, NGOs, any other LWF stakeholders at operational level.


 


Main Duties


Administrative and Coordination Support


Maintains updated information on stakeholders on relevant institutional platforms.


Provides administrative advice on policies, correspondence manual, templates, and forms when required.


Liaises and prepares correspondence with colleagues, member churches, country program staff and other relevant stakeholders in relation to the department / program activities.


Collects, processes, monitors, and reports on activities for the department.


Processes invoices and expense reconciliations.


Arranges and coordinates logistics for meetings, conferences, travels and visitors, as well as various other requests and queries related to the department.


Supervises induction programs for new staff as per LWF guidelines.


Organise social events for the department.


Documentation and Knowledge Management


Ensures adequate information sharing between staff or stakeholders concerned.


Ensures that correct guidelines and procedures are applied in the department and promotes the use of LWF institutional graphic line, templates and documents.


Ensures an effective information / data / documentation management respecting LWF filing and archiving regulations for the department.


Supports colleagues in information management.


Acts as a resource person in the use of office suite, database and Content Management System.


Actively contributes to the Working Group on Archives.


Communication Support


Processes information and data for presentation purposes.


Puts together informative contributions in department/ program publications, and coordinates their processing with the respective desks.


Takes minutes for department meetings.


 


Special Duties


As may be assigned by the supervisor.


 


Major Challenges


To offer an expert and professional support to department staff at a time of restructuring.


 


To apply, click on the following link:


 


https://lutheranworld.recruiterbox.com/jobs/fk03izr?cjb_hash=O_XoQG58&apply_now=true



 

Kontaktperson

Website http://www.lutheranworld.org

1211 Geneva 2 / Genève

Bewertung hinzufügen

Geben Sie hier Ihre Bewertung für die Firma The Lutheran World Federation ab!

Bewertung abgegeben