44 Assistentin Stellen in Rolle gefunden

Our client is an international biopharmaceutical company specializing in reproductive health, urology, gastroenterology, endocrinology, and orthopedics. We are seeking a Senior Administrative Assistant to support senior management in their daily administrative tasks.
Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the General Manager, Regional Director, Senior Vice President, or Vice President with minimal guidance. Manage and optimize workflows within areas of responsibility.
• Secretarial Duties: Handle general secretarial duties, including correspondence, calendar management, email and mail processing, presentations, meeting minutes, and document filing with full discretion and dedication.
• Travel Arrangements: Organize travel plans and make necessary bookings for senior management.
• Event Coordination: Plan and organize internal and external meetings, conferences, guest visits, and business events.
• Document Management: Sort and accurately file documents such as correspondence and invoices. Maintain up-to-date archives and ensure contracts are uploaded to relevant systems.
• Budget and Resource Management: Monitor budgets, resources, and costs. Coordinate cost reports and assist with financial tracking.
• Presentation Preparation: Transform notes into professional presentations.
• Office Assistance: Provide support with office programs, translating, and proofreading documents.
• Team Collaboration: Serve as a back-up for other assistants within the organization, ensuring effective teamwork.

Qualifications

• Experience: extensive experience in a comparable position.
• Education: College degree or higher.
• Language Skills: Fluent in English; fluency in other languages is an asset.
• Skills: Excellent communication and interpersonal skills. Ability to act as a project manager and team player. Strong organizational skills with high attention to detail.
• Attributes: Discretion, trustworthiness, dedication, loyalty, and flexibility. Strong commitment to providing service and support to senior management and their teams.

Based in St-Prex (Vaud, Switzerland)
Workload: 80%
Duration: 3 months