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HR Administrator, Compensation & Benefits - GL B - Temporary until December 2025As a member of the HR Operational Services Team, the HR Administrator, Compensation & Benefits focuses on all routine administrative activities related to compensation and benefits administration and separations for all managers and employees of the Global Fund.

The employee is the administrative focal point and coordinator for 3rd party payroll and benefits providers.

Key Responsibilities

Under the direction of the Associate Specialist, Compensation and Benefits the employee will:

• Work with the external payroll provider as focal point for compensation and benefits matters;

• Coordinate Payroll activities including scheduling and the payroll calendar;

• Validate and check payroll results, troubleshooting payroll issues, coordinating with the Associate Specialist, HR Data Processes and Tools for interface issues;

• Administer the Human Resources Information System and HR records; Keep employee records up-to-date by processing employee status changes in a timely manner;

• Processing and controlling of compensation, allowances and one-time payments, including education grants and salary advances;

• Support the enrolment and termination of employees participating in all benefit plans and programs as well as related changes;

• Manage information exchange with 3rd party benefits providers;

• Coordinate employee separation process and respond to employee queries and requests during and after separation;

• Support annual merit review process;

• Be responsible for leave administration, including Parental leave and sick leave, advising employees of choices and impacts on Compensation and Benefits plans;

• Report and escalate operational issues and HR system issues, particularly with Compensation, Benefits, Absence and Separations processes.

• Generate planned or requested reports to assist Management and periodically audit relevant internal system data to ensure accuracy and consistency;

• Work with employees and people managers to develop their skills to be able to self-service with HR and people practices.

As a member of the HR Department, the HR Analyst, Contract and Benefits Administration, is responsible for the following:

• Provide confidential services to all staff;

• Demonstrate discretion and professionalism at all times;

• Ensure collaboration among the core HR teams (HR Business Partners, Talent Management & Recruitment, Compensation and Benefits, and HR Support);

• Monitor and track service levels with external suppliers for continuous improvement;

• Observe the required protocols when engaging with external stakeholders;

• Contribute to a culture that emphasizes initiative, quality, continuous improvement, and high performance;

• Participate in developing and implementing the Department’s goals, objectives, and systems; and assume other duties as assigned.

• Undertake any other duties as directed by the Associate Specialist, Compensation and Benefits, Manger, HR Operational Services and/or  the Head of HR.

Subject to change by the Executive Director at any time at their sole discretion.

Qualifications

Essential:

• University Degree in Human Resources, and/or equivalent combination of education and experience.

Desirable:

• Advanced excel certification.

Experience

Essential:

• Excellent computer skills, including Word and Excel in a Microsoft Windows environment, inter/intranet, and experience with Workday or ERPs such as ORACLE/PSoft, SAP etc.;

• Good knowledge of relevant employment policies and practices;

• Effective oral and written communication skills;

• Demonstrated excellence in administration of HR operations, services and programs;

• Ability to identify and resolve problems in a proactive and timely manner;

• Demonstrated ability to gather and analyze information skillfully;

• Skills in database management and record keeping;

• Excellent organizational skills and superior client service skills;

• Excellent interpersonal and team work skills; and

• Ability to exhibit a high level of confidentiality.

Desirable:

• 2-4 years of relevant HR services experience, preferably in a medium to large multinational company/organization.

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset (to be amended as per job requirements).

Organizational Competencies:

• Global Fund awareness and mind-set

• Service orientation

• Drive for results

• Collaboration

• Interaction

• Adaptability

Functional Competencies:

• Analytical

• Business

• Due Diligence

• Human Resources

• Project Management

The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.

Explore our vacancies and apply on the Global Fund Careers recruitment system.

More information on working at the Global Fund is available on the Careers section of our main website.

Job Posting End Date

12 May 2024