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Executive Assistant / Management Assistant 100%

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Nordland Consulting GmbH is the Swiss subsidiary of an international real estate company specialised in developing Free Private Cities and Free Economic Zones worldwide.

Our mother company is headquartered in Germany and is part of an international group that includes a holding company, a captive reinsurance company and a Family Office.

The CEO of our mother company headquartered in Germany is also an Ambassador for the Free Private Cities Foundation based in Zürich.

For more information about the concept of Free Private Cities, please visit the website below:

https://www.freeprivatecities.com/en/

We are an ethical international group: 

  • We don't invest in countries violating human rights. 
  • We don't invest in polluting industries. 
  • We don't invest in companies using child labor. 
  • We use green technologies. 
  • We use renewable energy. 
  • We are very active in recycling.
  • We play a big part in a sustainable economy
  • We are committed to gender equality.
  • Our principles are transparency and the highest standard of integrity.

We are an innovative international group:

  • We develop Free Private Cities.
  • We empower our employees.
  • We have a flat management structure.
Executive Assistant / Management Assistant 100%

We are currently seeking an Executive Assistant / Management Assistant for our liaison office in Zurich; there is also a possibility for home office.

Job summary:

  • Under the direction of the Chief Executive Officer of the international group, the Executive Assistant / Management Assistant provides operational support and coordination for the Board.
  • We are a boutique organization. Thus, the ability to embrace an entrepreneurial environment is essential.
  • This is not your typical Executive Assistant / Management Assistant position - You will be acting as a key member of a small but mighty team with ample opportunities to collaborate with the Board of the International group, build high-level professional connections, and make significant contributions to a fast -growing organization.
  • This position requires regular interaction with investors, entrepreneurs, politicians and journalists.
  • Excellent time management and strong organizational skills are required.
  • Strong communication skills and technical literacy are must-haves.

Responsibilities:

  • Manages invoicing process.
  • Maintains records for Bill Pay and Payroll software platforms.
  • Handles minor bookkeeping and core human development tasks.
  • Manages business partners relationships.
  • Coordinates with bookkeeping/accounting firm
  • Manages calendars, schedules, meetings, and conference calls over different time zones.
  • Oversees office equipment and supplies.
  • Assists the Board of the International group in preparing, formatting, and proofreading documents, including PowerPoint presentations.
  • Operates videoconference software (such as Zoom) and provides light technical support for attendees.
  • Taking part in international business travels worldwide.
  • Report to the Board

Requirements:

  • Organized and detail oriented.
  • Excellent time management .
  • Capable of multitasking efficiently on a regular basis.
  • Competent with project and process flows. 
  • Prompt, polite, and effective communication via phone, email, and in person.
  • Excellent written communication skills, capable of error-free writing and proofreading.
  • Strong interpersonal skills. 
  • Language skills: proficiency in English.
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) on Windows OS.
  • Comfortable learning new technical skills as needed, including but not limited to managing videoconference and webinar software, CRM system, and calendar platforms.
  • Competent with light graphic design within established brand guidelines.
  • At ease with general office mechanics: printers, computers, etc.
  • Creative and self-directed problem-solver.
  • Patient and adaptable to evolving business needs; comfortable with frequent changes in routine and process.
  • Minimum 3 years related work experience as an Executive Assistant / Management Assistant.

 

We offer:

  • A  gross annual salary of CHF 102,000
  • A private healthcare insurance.
  • Further Education opportunites.
  • Profit-sharing plan.
  • Homeoffice.
  • Work-Life balance.
  • Financial bonus for every international business travel.

 

 

 

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