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JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

TASKS

• Assisting in project planning: Collaborating with the Project Manager to create project plans, including defining project goals, deliverables, timelines, and resource allocation.
• Document management: Organizing and maintaining project documentation, such as contracts, drawings, specifications, and change orders, in both physical and digital formats.
• Meeting coordination: Scheduling and arranging project team meetings, taking meeting minutes, and distributing them to relevant stakeholders.
• Project coordination support: Assisting with project coordination activities, such as tracking project progress, updating project schedules, and monitoring project milestones.
• Communication facilitation: Assisting in facilitating communication between project team members, clients, subcontractors, and other stakeholders through various channels, including emails, phone calls, and virtual meetings.
• Research and data analysis: Conducting research and analysis on industry trends, materials, and construction methods to support project decision-making and problem-solving.
• Budget and cost tracking: Assisting in monitoring project costs, tracking expenses, and maintaining project budgets, including preparing cost reports and supporting cost control measures.
• Quality assurance and control: Assisting in monitoring and ensuring project deliverables and construction activities align with quality standards and specifications.
• Risk management: Assisting in identifying potential project risks, preparing risk assessment reports, and collaborating with the Project Manager to develop risk mitigation strategies.
• Administrative tasks: Providing general administrative support to the Project Manager, such as maintaining project files, processing project-related documentation, and coordinating logistics for site visits or inspections, permits & authorities.
• Cost estimation support: Assisting with preparing cost estimates and quantity takeoffs for construction projects based on drawings, specifications, and other relevant documents.
• Budget tracking: Assisting in monitoring project expenses against the approved budget, tracking cost variations, and identifying any potential cost overruns.
• Invoice processing: Assisting in reviewing and verifying subcontractor invoices and supplier bills for accuracy and completeness, and preparing for Project Manager approval
• Cost reporting: Assisting in preparing regular cost reports, including cost breakdowns, cost forecasts, and variance analysis, to update project stakeholders on the financial status of the project.
• Change order management: Assisting in reviewing change order requests, assessing their impact on project costs, and updating the cost records and budgets accordingly.
• Vendor and subcontractor coordination: Assisting in communication and coordination with vendors and subcontractors to gather cost-related information, obtain quotes.
• Quantity surveying: Assisting in performing quantity takeoffs and measurements to determine material quantities required for projects.
• Cost document management: Assisting in organizing and maintaining cost-related documents, including contracts, quotes, invoices, and change orders.
• Support in cost audits: Assisting in preparing necessary documentation and supporting the cost auditor during project cost audits or assessments.

SKILLS

• Fluency in English and German: Proficient in spoken and written English and Swiss German to effectively communicate with team members and stakeholders.
• Strong organizational skills: Ability to manage tasks, prioritize workload, and meet deadlines in a dynamic construction environment.
• Excellent communication skills: Clear and effective communication, both verbal and written, to collaborate with team members, and stakeholders.
• Attention to detail: Keen eye for accuracy and meticulousness in maintaining project records, reports, and documentation.
• Problem-solving skills: Analytical mindset to identify and propose solutions to challenges that arise during construction projects.
• Basic project management knowledge: Familiarity with project management principles, methodologies, and tools used in the construction industry.
• Technical proficiency: Proficient in using software and tools commonly used in construction project management, such as project scheduling software and document management systems.
• Construction industry awareness: Basic understanding of construction processes, terminology, and Swiss regulations to assist in project coordination.
• Strong analytical skills: Ability to prepare estimates and identify cost-saving opportunities within construction projects.
• Knowledge in cost management tools: Knowledge of cost management software and tools used in the construction industry, such as cost estimation software and project budgeting tools.
• Understanding of construction cost principles: Familiarity with cost estimation methodologies, cost control techniques, and cost forecasting methods particular to the construction field.
• Mathematical and numerical aptitude: Ability to perform calculations, handle budgets, and work with financial data accurately.
• Financial acumen: Basic understanding of financial concepts, including budgeting, financial analysis, and forecasting.
• Proficiency in spreadsheet software: Strong Excel skills to create and manage cost tracking spreadsheets, analyze data, and present findings.
• Teamwork and collaboration: Ability to work harmoniously with others, including project managers, estimators, and contractors, to achieve project goals.
• Time management: Effective organization and prioritization skills to meet deadlines, manage multiple tasks, and ensure timely completion of cost-related activities.
• Adaptability: Willingness to learn and adapt to new cost management techniques and industry practices as needed.

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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL) ist, zusammen mit seinen Tochter- und Beteiligungsgesellschaften, ein weltweit führendes Unternehmen für Immobilien- und Investment Management Dienstleistungen. Wir übernehmen die Verantwortung für den Schutz der, uns zur Verfügung gestellten, personenbezogenen Daten. Im Allgemeinen sind die personenbezogenen Daten, die wir von Ihnen erfassen, für die Zwecke der Verarbeitung im Zusammenhang mit dem Einstellungsprozess von JLL bestimmt. Wir sind bestrebt, Ihre personenbezogenen Daten mit einem angemessenen Sicherheitsniveau zu schützen und so lange aufzubewahren, wie wir sie aus legitimen geschäftlichen oder rechtlichen Gründen benötigen. Wir werden Ihre Daten anschließend sicher und geschützt löschen.

Mehr Informationen zur Aufbewahrung und Verarbeitung Ihrer persönlichen Daten finden Sie unter Candidate Privacy Statement.

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