Bayer is a global enterprise with core competencies in the Life Science fields of health care and agriculture. Its products and services are designed to benefit people and improve their quality of life. At Bayer you have the opportunity to be part of a culture where we value the passion of our employees to innovate and give them the power to change
Administrative Assistant - for 11 months
The position is limited to 11 months.
Tasks & Responsibilities: o Office administration such as day-to-day activities: organization of business trips and processing of travel expense claims, organization and coordination of external and internal meetings (incl. minute taking) o Creates purchase requests and manages invoices for OSBU Global functions, including management of issues with suppliers and reviewing for adherence to compliance guidelines. o Coordination and preparation of required monthly/quarterly reports as well as TKI newsletters o Works with GSM Team and Controlling to establish budget forecasts and accruals (this includes monitoring assignment of POs, vendor correspondence regarding accruals/invoices, and monitoring invoices and approval). o Support OSU commercial and MACS teams in selected projects by managing Agency/Vendor Contracts & HCP Payments Processing, ensuring compliance requirements and timelines are met and maintaining version control of all commercial materials within AWB/Veeva Vault and any other relevant internal digital platforms (Coordination and preparation of presentations)
Who you are: o Completed administrative and/or business/commercial education. o Experience in administrative functions, project management and activity reporting using business systems such as SAP and Excel. o Strong organizational, decision-making and process management skills. o Strong knowledge of Bayer systems and policies around invoicing and purchase requests, like P2P and YOURDOCs. o Thorough knowledge of company compliance policies. o Proficiency in Microsoft Word and PowerPoint. o Ability to function effectively and successfully in a complex global and multifunctional environment; sensitivity for cross-cultural differences. o Collaborative, team-oriented, flexible. o Effective written and verbal communication skills.