Event Manager Clinical Development (5827)
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Event Manager Clinical Development 100%
Our client is a pioneer in Drug Discovery and Development and one of the frontrunners in Personalised Healthcare. As the world`s largest R&D spender in the pharmaceutical and diagnostics domain, they work in a vast number of drug discovery & therapeutic areas and are highly recognized internationally.
We are currently looking for an Event Manager for a 12-month contract (with high possibility for extension) based in Basel, Switzerland.
International travelling 1x/month is necessary.
Main Responsibilities:
- Set up meeting planning, for Investigator Meetings and big scale events
- Continuously improve meetings/events policy, processes, and guidelines
- Plan, coordinate and execute national and international Meetings for Clinical Development (e.g. choosing locations, sourcing accommodation, arranging equipment, booking space requirements, choosing vendors, selecting menus, arranging transportation for attendees)
- Oversee, compile, assess and control budgets for all meetings (excluding meetings planned and executed by agencies)
- Assist teams with planning and forecasting worldwide big scale meetings
- Establish state-of-the-art contracts with third party suppliers (e.g. hotels, agencies, promotional material suppliers etc. to obtain/negotiate best possible rates and conditions) in collaboration with procurement
- Perform venue site inspections when needed
- Be challenger and supervisor on site of quality adherence of all external service providers
Qualifications and Experience:
- Relevant working/residency permit or Swiss/EU-Citizenship required
- Willingness to travel
- Proven record of successfully planning and managing global events (more than 100 people) within preferably international pharmaceutical companies including liaising with the industry, vendor selection and management
- Negotiation skills when looking for the best price from venues, suppliers, and contractors
- Detail-orientated. Good organizational, communication, and interpersonal skills
- Ability to manage budgets
- Ability to work with people on different hierarchical levels and to establish fruitful working relationships
- Fluency in English (written and spoken is essential), other languages are an advantage
- Training and/or experience in Plain Language Summary writing a plus
- Must be able to coordinate, multitask and problem solve to the highest degree
- Excellent time-management skills with the ability to work under pressure and independently in accordance with the Function’s priorities and timelines.
- Ability to work proactively; must be able to take initiative
- A problem-solving approach with the ability to suggest and implement new processes
- Trustworthy person with a positive attitude, flexible, dynamic, who thrives in a constantly changing environment
- Ability to recognize confidential information and maintain strict confidentiality of restricted information.
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