Executive Assistant & Personal Assistant to CEO
We are looking for a dedicated and detail-oriented Executive Assistant & Personal Assistant to support the Founder/CEO of of a consultancy firm in a dynamic and fast-paced environment. The ideal candidate will excel at managing complex schedules, coordinating travel, and ensuring smooth administrative operations, while maintaining a high level of professionalism and confidentiality.
Executive Assistant & Personal Assistant to CEO
Our client is an indenpendant Consultancy firm.
Missions
Calendar Management: Coordinate all aspects of the CEO's calendar, including scheduling meetings, organizing logistics, and ensuring optimal time management.
Travel Coordination: Arrange all travel logistics, including flights, accommodation, and ground transportation, to ensure seamless travel experiences.
Expense Management: Reconcile expense reports, process receipts, and manage reimbursement claims in compliance with company policies.
Administrative Support:Handlevariouspersonal administrativetasks andcoordinatewithsuppliers,including:
- Tax filings and liaising with accountants.
- IT support and troubleshooting.
- Insurance-related matters and claims.
- Personal appointments, including medical, family, and social events.
- Monitoring personal payments and resolving discrepancies.
- Additional miscellaneous administrative tasks as needed.
Program Coordination: Assist with program logistics, including materials ordering and delivery, printing, and providing on-site assistance as required.
Internal Communication: Facilitate effective communication and coordination with external consultants, internal teams, and other stakeholders.
Office Administration Backup: Provide backup support for general office administrative tasks and collaborate with the office team as needed.
Profil du candidat
- Language Proficiency: Fluency in French and English, both written and spoken.
- Experience: Proven track record as an Executive Assistant or Personal Assistant, ideally in a high-level corporate or private office setting.
- Organizational Skills: Strong ability to manage multiple tasks and priorities with precision and efficiency.
- Interpersonal Skills: Excellent communication and interpersonal skills, with a friendly yet professional demeanor.
- Discretion: Ability to handle sensitive information with the utmost confidentiality and discretion.
- Technical Proficiency: Proficient in Microsoft Office Suite and comfortable with IT-related tasks.
Conditions et Avantages
90 or 100% role.
Kontakt
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