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Personal Assistant

UEFA

 
Nyon
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Job information:
Division / Unit: Services / Division Management
Contract type: Permanent
Start date: As soon as possible
Location: Nyon

Profile:
The Personal Assistant works closely with the Services and Management Director, providing efficient and independent support, delivering a high level of service and bringing added value to all aspects of division management. In addition, the role includes responsibility for specific projects and for managing areas such as local public relations.

Personal Assistant


Job information:
Division / Unit: Services / Division Management
Contract type: Permanent
Start date: As soon as possible
Location: Nyon

Profile:
The Personal Assistant works closely with the Services and Management Director, providing efficient and independent support, delivering a high level of service and bringing added value to all aspects of division management. In addition, the role includes responsibility for specific projects and for managing areas such as local public relations.



Purpose:
Facilitating the work of the Services and Management Director by:

- Managing the director's day-to-day schedule;
- Working closely together and anticipating priorities and imperatives, managing them accordingly;
- Providing efficient management support and assisting in the preparation of all management items, including reports for the UEFA Executive Committee;
- Liaising between the director and the division's units and other divisions, ensuring a steady flow of information;
- Liaising with colleagues in the Services division and other UEFA divisions (including top management) as well as with external business partners and suppliers;
- Handling public relations for the local (Nyon) area;
- Carrying out background research and providing support regarding various studies;
- Ensuring the efficient circulation of information within the Services division;
- Carrying out specific projects linked to division management or the division's units;
- Handling all travel arrangements and hotel bookings on behalf of the director.

Managing administrative activities and support for the director and division:
- Creating and compiling presentations for meetings, preparing and proofreading meeting materials, taking minutes as required and ensuring follow-up;
- Compiling and proofreading divisional reports to the UFEA General Secretary;
- Handling correspondence (including drafting letters), taking follow-up action and liaising with external entities on behalf of the managing director (acting as the first point of contact);
- Monitoring division management and fleet management budget and expenditure;
- Processing invoices, expense reports, contracts and purchasing requests in SAP quickly and efficiently;
- Filing and archiving documents.

Assuming event-related duties:
- Acting as Group Relations Coordinator for the Services division;
- Assisting at UEFA events as requested.

Requirements:

Experience required:
- From 4 to 6 years' experience in an international and multicultural environment
- From 1 to 3 years' experience in a similar position as a personal assistant to a director

Education:
- Commercial apprenticeship or higher education

Languages:
- English / Proficient
- French / Proficient

Additional requirements:
- MS Office / Advanced
- SAP / Advanced
- Efficiency and flexibility
- Ability to multitask
- Ability to work independently
- Discretion and confidentiality
- Service orientation
- Ability to create a friendly environment

Adresse

none 1260 Nyon

Website http://www.uefa.com/

Nyon / Nyon VD

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