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Senior Event Project Manager

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Founded in early 2000 initially in Paris, Egg is a full-service events planning and production agency, with offices in France, Switzerland, the USA and the UAE. Over the years, Egg has created and produced meetings and other events for some of the biggest names in the global pharmaceutical and healthcare industries and is a steadily growing reference in the sports sector as well as luxury goods and financial services.

Our main goal is to push creative boundaries to produce memorable, one-of-a-kind events without compromising our client’s key strategic and business goals.

Egg USA was launched in 2014 with headquarters in Atlanta, GA and an operational office in New York City.

Senior Event Project Manager

Founded in early 2000 initially in Paris, Egg is a full-service events planning and production agency, with offices in France, Switzerland, the USA and the UAE. Over the years, Egg has created and produced meetings and other events for some of the biggest names in the global pharmaceutical and healthcare industries and is a steadily growing reference in the sports sector as well as luxury goods and financial services.

Our main goal is to push creative boundaries to produce memorable, one-of-a-kind events without compromising our client’s key strategic and business goals.

Egg USA was launched in 2014 with headquarters in Atlanta, GA and an operational office in New York City.


JOB DESCRIPTION

The Project Manager will consistently deliver exceptional service to our clients through excellent project management and creative solutions. She/he will be responsible for managing several high profile internal and client-facing events and conferences annually.

This position is ideal for someone with a creative eye for décor and design and enjoys thinking outside the box; a “Big Picture” thinker.

EVENT OPERATIONS RESPONSIBILITIES

  • Responsible for the planning and execution of multiple key events; in particular high profile events for key internal and external executives
  • Implement creative and innovative aspects of each event including theme, decoration and design
  • Coordinate print materials, registration, transportation, hotel accommodations, entertainment, gift selection, audiovisual needs, webcasts, staging and speaker selection for all programs
  • Coordinate creation and design of event collateral including save-the-dates, invitations, speaker booklets, attendee lists, agendas and other marketing materials
  • Manage all aspects of the event operation from initial briefing to reconciliation
  • Be responsible for accurate and timely budgeting and reconciliation of events
  • Travel (approximately 20% annually) for Domestic and International site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams
  • Sourcing, negotiating and managing site selections, contracts and vendors (i.e. Venue Finding Agents, venues, transportation, audiovisual, entertainment, etc.)
  • Work with the team to ensure adherence to the client’s standards of operation

ADDITIONAL EXPECTATIONS

  • Be proactive with ideas and creative solutions
  • Mentor and support other team members as required
  • Create and closely monitor value adds at every opportunity
  • Share knowledge of best practices, new suppliers, services and venues
  • Field questions and offer advice to team members to assist with creative problem solving

QUALIFICATIONS

  • 5+ years of Event Management experience
  • Proven ability to think innovatively to bring events/programs to fruition
  • Advanced project management skills with the ability to manage multiple projects simultaneously
  • Experience with high level conference, meeting and production management
  • Budget creation, management and reconciliation experience
  • Excellent supplier knowledge and negotiating skills
  • Strong team player and ability to manage small and large teams on-site
  • Strong leadership experience in motivating colleagues in a manner that enhances working relationships and encompasses the company brand and values
  • Resourceful individual with the ability to work independently and to work well under pressure to meet established deadlines
  • Proficient with Microsoft Office
  • Willing to travel Domestically and Internationally, weeks and/or week ends

PREFERRED QUALIFICATIONS

  • English mother-tongue (pre-requisite)
  • Fluent in German would be a plus.
  • Advanced working knowledge of key Swiss and International destinations
  • Knowledge of venues and suppliers in key US and International cities
  • Experience in the Pharmaceutical industry

ADMINISTRATION & GENERAL

  • Build excellent relations with team through positive communications
  • Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
  • Work intelligently and ensure that the Team Leader is aware of problems or issues which negatively affect productivity
  • Work on ad hoc requests as required, typically during quiet times
  • Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

Adresse

6 rue Emile Verhaeren 92100 SAINT CLOUD

Website http://www.egg-events.com

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