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Assistant Company Secretary

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HSBC Private Bank (Suisse) SA
Assistant Company Secretary

Some careers open more doors than others.

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

The Corporate Governance & Secretariat function (CG&S) leads, develops and manages corporate governance throughout the Group.

The CG&S function serves as principal advisor to boards of directors and the executive committee on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group providing end-to-end governance advice. The CG&S function consists of c.230 FTE across 25 countries. It is led globally by the Group Company Secretary & Chief Governance Officer who reports directly to the Group Chairman and Group CEO.

Global Company Secretaries vision statement: Driving Excellence in Governance.

Global Company Secretaries mission statement: By developing our people, processes and systems, we drive the highest standards of corporate governance globally to support the delivery of Group strategy and to satisfy the expectations of our stakeholders.

Highly capable, technically able and motivated governance professionals who deliver first class corporate governance through the following top priorities:
1. Protecting the Bank
2. Connecting the Bank
3. Supporting the delivery of strategy
4. Drive informed decision making, and do all this whilst
5. Simplifying Governance

We are currently seeking an experienced professional to join our team.

In line with HSBC’s values and purpose, the role holder will play a critical role in “opening up a world of opportunity” with corporate governance as an enabler. They will assist in driving discipline, accountability, and effective decisions to protect the Board and Executive Management creating a culture where we “value difference, take responsibility, succeed together and get it done”.


In this role you will:

  • Be part of the Switzerland Corporate Governance & Secretariat (CG&S) team comprising four employees who are responsible for all HSBC entities incorporated in Switzerland (a bank, an asset management company, a service company and a holding company). The team also provides support to subsidiaries, branches and representative offices abroad
  • The scope and responsibilities of the role will be shaped to the level of experience of the job holder 
  • A key focus of the role holder will be to assist and support the CG&S team on corporate law matters and governance requirements and in this capacity the job holder will be collaborating closely with the Legal and Compliance functions
  • The job holder will draft corporate governance papers requiring an outstanding English written capability

Compliance with law & regulation

  • Be the Subject Matter Expert of the team with regard to Law & Regulation; interpret and execute legislation and regulations applicable to Switzerland; understand and fulfil all statutory obligations for HSBC companies, subsidiaries and branches, monitor the legislative and regulatory environment to identify future changes and assess the impacts for HSBC
  • Keep up-to-date the organizational regulations and the corporate governance framework of relevant companies
  • Manage corporate records and filings for HSBC companies, subsidiaries and branches
  • Monitor the compliance with the Group CG&S standards & manuals and draft Standard Practice Instructions
  • Provide advice, guidance and support on corporate governance, statutory, regulatory, governmental and best practice requirements and corporate structure activities

Servicing governance forums

  • This role holder will also manage a portfolio of companies to enable effective operation of their boards, board committees and executive committees. The role holder will organize and manage meetings including setting agendas with the respective chairs, review papers, draft corporate governance papers, minutes and actions points
  • Provide support in the appointment of board directors and executive committee members
  • Manage a wide range of relationships, at the highest levels, with key internal and external stakeholders

Team members

  • Support the Company Secretary and Head of Corporate Governance Switzerland in delivering the objectives of the CG&S function 
  • The job holder will drive the highest standards of corporate governance to support the delivery of strategy and to satisfy the expectations of our stakeholders
  • Contribute to the training and development of staff in the Company Secretarial function
  • Perform all administrative activities required by the role 

To be successful in the role, you should meet the following requirements:

  • Company Secretarial, Lawyer or Legal qualification with 8 to 15 years of relevant experience essential, particularly in relation to Corporate law and Governance standards – exposure to Swiss law and banking regulation would be a strong asset
  • Candidate with less relevant experience or skills may be offered a lower Global Career Band than stated above.
  • Fluent in English (spoken & written), work experience in French and German will be an asset 
  • Outstanding written/verbal communication and presentation skills
  • Ability to deal effectively with ambiguity, complex matrix environment and multiple stakeholders
  • Able to quickly understand and consolidate diverse and complex business information and identify / mitigate risk issues
  • Strong ability to effectively engage and negotiate with senior stakeholders, demonstrating foresight and highly developed interpersonal skills
  • Work with considerable autonomy in managing his / her portfolio
  • Ability to look at the big picture as well as have a keen eye for detail
  • Open to new ways of working and collaborating with other functions to identify and implement best practices
  • Change-oriented, providing and implementing fresh ideas to simplify/improve processes and controls 
  • Proven ability to prioritize competing demands and to work under pressure
  • Good ability to work with electronic applications (eg Diligent / Englobe)
  • Dynamic and agile, able to adapt to changing work priorities and to handle multiple urgent activities covering different topics
  • Team player with positive energy and willingness to absorb additional work to help colleagues, when needed 
  • Strong understanding of HSBC Group policies, values and businesses
  • Due to immigration restrictions in Switzerland we will only be able to consider applications from Swiss or EU citizens or from candidates holding a valid Swiss work permit



You’ll achieve more when you join HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

As a business operating in markets all around the world, we believe diversity brings benefits for our customers, our business and our people. This is why HSBC is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of ethnicity, religion, age, physical or mental disability/long term health condition, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by local law in the jurisdictions in which we operate. Within the work place you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions. HSBC has in place processes in order to avoid nepotism, which means to avoid creating circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies.

HSBC is a signatory company of the Advance Charter. This Charter is a commitment towards gender equality in business and hence a workplace environment that supports a fair and balanced approach to hiring, remunerating, promoting and retaining female talent.

Within HSBC in Switzerland all internal candidates from Group and external applicants are required (subject to local laws), to pass satisfactorily a series of additional checks both as part of the application process and, if successfully recruited into the role. The Group reserves its position with regard to any steps which it may take in relation to any material adverse findings which arise either when the checks are first carried out as part of this recruitment exercise, and/or if relevant, on an ongoing basis.

To discover more about HSBC, please check our website: https://www.hsbc.com/about-hsbc

Please apply via our careers website at the following link : https://mycareer.hsbc.com/external

Taleo reference:0000H6NN

Address

Quai des Bergues 9-17 1211 Geneva - Switzerland

About the company

1211 Geneva - Switzerland / Zürich / Genève / Europe-Switzerland-Geneva-Geneva / Europe-Switzerland-Zurich-Zurich / Zurich / Geneva

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