Optima Partners
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OPTIMA PARTNERS Sàrl , Genf
1+M
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OPTIMA PARTNERS Sàrl , Genf
1+M
Bilingual Office Manager - 60%
Job Description
Bilingual Office Manager 60%
On behalf of a well-established financial company in Geneva, we are looking for a dynamic, independent Bilingual Office Manager to join its team. A part-time role at 60%, every day to be in the office.
Job Description
- Follow office workflow procedures to ensure maximum efficiency
- Maintain accurate filing and records system
- Support the team with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, event's organization etc.)
- Welcome and handle visitors’ request
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Monitor office supplies inventory and place orders
- Develop and implement new administrative systems, such as procedures management
- Record office expenditure (Invoices, Petty Cash)
- Budget management
- Maintain office condition and arrange for necessary repairs
- Prepare reports for senior management and deliver presentations
- Travel and Hotel arrangements
- HR management (contracts, permits, contact with local authorities, ...)
Your profile
- 3-5 experience in a similar position working
- Experience within the Banking and Financial sector, or Family Office is a plus
- Excellent English and French knowledge is a must
- Impeccable presentation and communication skills and ability to interact with various levels of management
- Strong organisational and time management skills: attention to details and quality, ability to prioritize, to follow up, to respect confidentiality
- Dynamic, respectful and positive personality with a proactive and very reactive attitude
- Excellent knowledge of all Microsoft Office tools