The General Services Unit currently comprises some 7 staff covering building maintenance, reception, conference and meeting room services, security and insurance, office services.
In June 2010 IUCN completed an extension to its Headquarters, resulting in a doubling in the available office space. The building extension incorporates a series of innovative green building techniques and the latest technology in terms of energy efficiency. Parts of the building extension are being leased in order to maximize the use of available space and to generate income. Similarly, conference and meeting room facilities are also be available for rent. The building extension includes a visitors’ centre and a cafeteria which is run by a professional catering company.
• Receive incoming telephone calls for IUCN and other organisations, filter and promptly transfer to persons concerned; take messages as necessary;
• Serve as focal point for touristic information, train transport, and local facilities;
• Order local transportation (taxi) upon request;
• Manage conference room booking through an electronic system; ensure coordination of demands within the General Services Unit and the concerned services (Cafeteria, IT);
• Support the General Services Officer for external room reservations;
• Maintain and publish the monthly internal telephone list;
• Keep abreast of “who is where and when” and serve as a principal source of information;
• Update weekly the list of arrivals and departures, as well as events;
• Distribute badges for access control and cafeteria payments for new Staff;
• Manage simple alarms (access control) and assist during evacuation
• Petty cash;
• Various administrative tasks as required.
Work schedule
Monday, Tuesday, Thursday, and Friday 11:30 to 15:00
Wednesday 13:00 to 17:00
8:00 to 17:00 during the leave or absences of the Welcome Service Coordinator
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button : IUCN-HRMS Vacancy Details
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
Lieu de travail
Rue Mauverney 28
1196 Gland
Contact
Write an email
Gland