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Finance & Legacy Manager - NGO

Our client, a well-established non-governmental of over a century, working worldwide for peace and security with two international offices in Geneva and in New York City is looking to hire for its Geneva office, its futur:

Finance & Legacy Manager - NGO

Our client, a well-established non-governmental of over a century, working worldwide for peace and security with two international offices in Geneva and in New York City is looking to hire for its Geneva office, its futur:

Job Purpose

The primary responsibility as the head of finance is to maintain the financial health of the organisation. She/he maintains the organisation budget, oversees accounting and grants management, and supervises the Finance Associate and the Grant and Finance Coordinator. The FM follows all accounting compliance and observes all policies and mandated procedures.


Main responsibilities


  1. Develop and manage the annual budget in consultation with relevant persons;
  2. Manage financial planning, monitor changes, and produce short-term projections;
  3. Produce quarterly financial reports to present to the Standing Finance Committee,
  4. Oversee financial reporting to donors,
  5. Prepare reports on actual and forecast the NOG’s financial position, cash flows and operations..

Financial strategy and management

  1. Develop and analyse information to assess the current and future financial status;
  2. Develop financial management mechanisms that minimize financial risk;
  3. Develop and implement improvements to the reporting system, accounting practices and internal processes and to maintain the financial health of the NGO;
  4. Manage the cash flow against cash flow forecasts;
  5. Administer the payment process and authorise expenses according to delegations.

Grants Financial Management

  1. Supervise financial management of grants,
  2. Administer monitoring and reporting to donors,
  3. Provide financial planning & forecasting, fundraising support,
  4. Oversee capacity support to sub-grantees.

Internal Control/Auditing

  1. Maintain an internal control environment. Improve the overall financial policy, procedure manual, for adequate financial controls to mitigate the risks;
  2. Implement the internal controls. Ensure that applicable laws, regulations and donor requirements or restrictions are complied with; manage and guide employees to ensure appropriate financial processes are being used;
  3. Oversee financial review and assessment of funds forwarded to partners;
  4. Review outgoing partner contracts (sub-grants);
  5. Coordinate and lead the annual audit process liaising with the auditor;
  6. Lead project and grant audits liaising with the auditor.


  1. Maintain records of all financial transactions;
  2. Oversee bookkeeping for the Geneva office transactions;
  3. Oversee project/programme and grants accounting;
  4. Oversee monthly reconciliations and accounts reconciliations;
  5. Manage fixed assets for the purposes of financial accounting and safeguard through the maintenance of the Assets Register;
  6. Lead the preparation of yearly financial statements, work in close collaboration with CPA firm;
  7. Fulfil relevant taxation obligations of the organisation.


  1. Work with the Standing Finance Committee (member of the SFC);
  2. Work with the Risk Management Committee (member of the RMC).

Interdependences and Reporting

  • FM reports to the Secretary General
  • FM supervises the Grant and Finance Coordinator
  • FM supervises the Finance Associate together with the International Office Manager
  • FM works closely with the International Treasurer,
  • FM works closely with the International Office Manager and the UNO Office Manager
  • FM works closely with the Director of Global Programs and the programmes’staff.

Knowledge, Skills and Competencies:

  • Financial management and planning skills
  • Knowledge of budgeting and forecasting
  • Knowledge of Swiss GAAP accounting principles and international accounting standards
  • Working knowledge of Swiss legislation and regulations
  • Working knowledge of US financial legislation and regulations is a plus
  • Ability to interpret financial information to programmatic colleagues
  • Proven report drafting ability
  • Strong analytical skills, with the ability to communicate arguments clearly, logically and effectively
  • Ability to set priorities
  • Fluency in written and spoken English and French

Other criteria

  • Excellent interpersonal skills, with the ability to form and maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
  • Team player
  • Independence / Commitment / Professionalism / Integrity
  • Keen interest in WILPF ‘s work

Education and Experience:

  • University degree in finance/accounting, business administration, public administration or equivalent.
  • Minimum of 7 years of experience in a similar position
  • Previous relevant experience in NGOs or international organisations
  • Experience in grants management & Legacy control
  • Experience in improving internal controls and processes
  • Experience in committee work (preferably as a member of an oversight committee) is a plus
Profil minimum requis :
  • Relevant experience in NGO or international organisations
  • Minimum 6/7 years experience in sa similar position
  • Experience in grants management



Website http://www.ficoba.ch/