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Major Accountabilities:

• The nature of the job involves frequent interaction at all levels of the organization and regular exposure to confidential data, requiring considerable use of tact, integrity, discretion, and professional judgment.
• The incumbent is expected to multi-task well and must work independently with only general guidance on what is to be delivered.
• Coordination and orchestration of the deliverables is expected to be achieved in a

timely and highly proficient manner without specific direction.

• Functions as the central point of contact for meeting and program management , planning and orchestrating all logistics in a seamless, efficient, and professional manner.
• Proactively schedules and prepares all participants of meeting details, including independent preparation and collection of all meeting materials required.
• Manages and maintains the ITLT member calendar for meetings, web conferences and teleconferences.
• Ensures scheduling and planning barriers are resolved and all meeting details, supplies, orders are executed well in advance of the meeting start.
• Demonstrates superior proficiency and expertise in preparation of presentations and data compilation.
• Works with multiple tasks and deadlines simultaneously.
• Efficiently organizes and prioritizes work, demonstrates a keen attention to detail, and works well under pressure.
• Plans, coordinates, and anticipates needs.

Requirements:

• Education: MUST HAVE: minimum 3 years Novartis Experience as Administrative Expert and relevant additional Career training, deep Knowledge of Novartis structure and processes
• Languages: MUST HAVE: excellent English skills, German is an asset
• Experience: NICE TO HAVE: experience working in a Shared Admin team (working for 3-4 managers the same time)
• Friendly interpersonal and communication skills including a sound command of verbal and written English
• Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint, and a general facility for information technology and for learning new software.
• Strong organizational and time-management skills, with Excellent administrative skills including thorough knowledge of standard office procedures and protocols

For questions

… please contact Mr. Renato Imboden by phone on 061 269 90 60

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