Administrative Support - Brand IP Team
Location: Vevey, Switzerland
Company : Société des Produits Nestlé S.A.
Activity rate : 100%
Type of contract: 4 months
Start Date: 01.05.2024
As a member of the Brand IP team, you'll handle crucial administrative tasks to ensure smooth operations in this department. Your main responsibilities will include:- Managing incoming and outgoing mail, reception, and delivery according to specific requirements.
- Handling general administrative tasks such as signatures, document legalization/notarization, with the possibility of in-person visits to the notary in case of urgent delays.
- Coordinating individual transfer contracts, legalization processes, and sending final documents to agents with transfer instructions.
- Ordering commercial registry extracts, coordinating translations, and managing related expenses in Concur.
- Loading messages/files into the database for folder updates.
- Tracking legal requirements by country.
- Processing brand use authorizations, archiving license agreements, and managing copyright transfer contracts.Organizing celebration cards (physical and virtual), collections, and gifts for team events or departures.
- Arranging meetings, managing business travel operations and expense reports, and supporting advisors with registrations and miscellaneous requests/modifications.
- Coordinating internal and external visits, including authorization, scheduling individual meetings, booking meeting rooms, and hosting visitors.
- Undertaking various secondary tasks to ensure departmental smooth operation, such as managing office supplies and addressing technical issues.
Functie-eisen
- We're in search of an individual who seamlessly blends meticulous attention to detail with a proactive, cooperative spirit.
- This role requires someone who thrives both independently and as part of a team, consistently delivering precise results while contributing to the collective success.
- The ideal candidate possesses exceptional organizational skills, effortlessly managing multiple responsibilities with efficiency and effectiveness.
- With a pragmatic approach to problem-solving, you navigate challenges with practicality and ingenuity.
If you embody these qualities and are eager to join a dynamic team, we invite you to apply.
For more details or questions, you can contact Laetitia STIRER +41 21 924 28 56
Address
Randstad (Schweiz) AG