Executive Assistant
Prilly_Floris (CH01), Switzerland
Department: Chairman Office (50000422) Job Family: General ServicesTo strengthen our Chairman Office, we are looking for an:
EXECUTIVE ASSISTANT
ROLE
Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:
- Answering and filtering incoming telephone calls
- Managing a complex agenda and arranging meetings with internal and external stakeholders
- Sorting all incoming correspondence and highlighting priorities
- Typing high-quality written materials both in French and English
- Managing contacts and mailing database
- Efficient retrieving and filing system
- Reception of high-level visitors
- Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
- Coordinating travels for the Chairman and key business stakeholders
- Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
- Expense claims, processing invoices and liaising with accounts department for payments follow-up
PROFILE
- Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
- Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
- Resourceful, high attention to details, able to anticipate and solve problems autonomously
- Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
- Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
- Excellent written and verbal communications skills both in French and English (C2)
JOIN US !
- Our success comes from our highly skilled and talented employees
- Respectful entrepreneurship and long-term vision are key for success
- Our people contribute to a more secure world
- Diversity at all levels of an organization is a strength
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.