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Executive Assistant / Management Assistant 100%

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Nordland Consulting GmbH is the Swiss subsidiary of an international real estate company specialised in developing Private Cities and Special Economic Zones worldwide.

Our mother company is headquartered in Germany and is part of an international group that includes a holding company, a captive reinsurance company and a Family Office.

Our mother company has been investing in the development of Special Economic Zones worldwide.

For more information about the concept of Special Economic Zones, please visit the website below:

https://www.caymanenterprisecity.com/

We are an ethical international group: 

  • We don't invest in countries violating human rights. 
  • We don't invest in polluting industries. 
  • We don't invest in companies using child labor. 
  • We use green technologies. 
  • We use renewable energy. 
  • We are very active in recycling.
  • We play a big part in a sustainable economy
  • We are committed to gender equality.
  • Our principles are transparency and the highest standard of integrity.

We are an innovative international group:

  • We develop Private Cities and Special Economic Zones.
  • We empower our employees.
  • We have a flat management structure.
Executive Assistant / Management Assistant 100%

We are currently seeking an Executive Assistant / Management Assistant for our liaison office in Zurich; there is also a possibility for home office.

Job summary:

  • Under the direction of the Chief Executive Officer of the international group, the Executive Assistant / Management Assistant provides operational support and coordination for the Board.
  • We are a boutique organization. Thus, the ability to embrace an entrepreneurial environment is essential.
  • This is not your typical Executive Assistant / Management Assistant position - You will be acting as a key member of a small but mighty team with ample opportunities to collaborate with the Board of the International group, build high-level professional connections, and make significant contributions to a fast -growing organization.
  • This position requires regular interaction with international investors, entrepreneurs, international law firms, local and national governments worldwide and the international press.
  • Excellent time management and strong organizational skills are required.
  • Strong communication skills and technical literacy are must-haves.

Responsibilities:

  • Managing invoicing process.
  • Maintaining records for Bill Pay and Payroll software platforms, a training will be provided to learn about the software platforms.
  • Handling bookkeeping and core human development tasks.
  • Managing business partners relationships with international investors, reinsurance companies, international law firms and global media companies.
  • Coordinating with accounting firms worldwide.
  • Managing calendars, schedules, meetings, and conference calls over different time zones.
  • Overseeing office equipment and supplies.
  • Assisting the Board of the International group in preparing, formatting, and proofreading documents, including PowerPoint presentations.
  • Operating videoconference software (such as Zoom) and provides light technical support for attendees.
  • Reading literature on Special Economic Zones but training will be provided to understand the concept of Special Economic Zones.
  • Taking part in international business travels worldwide with the CEO of the international group to meet investors, government officials, international law firms and the international press.
  • Reporting to the Board

Requirements:

  • Organized and detail oriented.
  • Excellent time management .
  • Capable of multitasking efficiently on a regular basis.
  • Competent with project and process flows. 
  • Prompt, polite, and effective communication via phone, email, and in person.
  • Excellent written communication skills, capable of error-free writing and proofreading.
  • Strong interpersonal skills. 
  • Language skills: proficiency in English.
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) on Windows OS.
  • Comfortable learning new technical skills as needed, including but not limited to managing videoconference and webinar software, CRM system, and calendar platforms.
  • Competent with light graphic design within established brand guidelines.
  • Creative and self-directed problem-solver.
  • Patient and adaptable to evolving business needs; comfortable with frequent changes in routine and process.
  • Minimum 3 years related work experience as an Executive Assistant / Management Assistant.
  • Being able to travel internationally from time to time with the CEO of the international group to meet investors, international law firms, government officials and the international press.

 

We offer:

  • A  gross annual salary of CHF 102,000
  • A private healthcare insurance with worldwide coverage.
  • Further Education opportunites.
  • Profit-sharing plan.
  • Homeoffice.
  • Work-Life balance.
  • Financial bonus for every international business travel.

 

 

 

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