Executive Assistant (90% - 100%)
Executive Assistant (90% - 100%)
- Full-time
Company Description
Building the bank of tomorrow takes more than skills.
It means combining our differences to imagine, discuss, code, develop, test, learn… and celebrate every step together. Share our vibes? Join Swissquote to unleash your potential.
We are the Swiss Leader in Online Banking and we provide trading, investing and banking services to +500’000 clients, through our performant and secured digital platforms.
Our +1000 employees work in a flexible way, without dress code and in multicultural teams.
By having a huge impact on the industry, they are growing their skills portfolio and boosting their career in a fast-pace environment
We are all in at Swissquote. As an equal opportunity employer, we welcome candidates from all backgrounds, experiences and perspectives to join our team and contribute to our shared success.
Are you all in? Don’t be shy, apply!
Job Description
As a good communicator, great multitasker and at ease in a tech environment, you will play a key role in handling administrative tasks to support the CEO and other key persons of the company ensuring a seamlessly coordination.
- Support to the CEO:
- Maintain the CEO’s calendar (meetings, appointments), keeping him advised of time-sensitive and priority issues, ensuring appropriate follow-up and organizing travel arrangements.
- Prepare letters and other correspondences.
- Proofread and correct communications and documents in English, in French and ideally German.
- Perform a wide variety of administrative and support tasks.
- Executive Management Meetings:
- Schedule, assist in the preparation of the meeting (e.g. distribution of meeting agenda and material) and ensure corresponding support.
- Ensure proper document management, including via the software used to run the meeting (Convene)
- Attend meetings, take notes and prepare the initial draft of minutes for the validation of the Secretary.
- Support to the Board of Directors / Important meetings:
- Serve as a point of contact for the Chairman of the Board of Directors and other board members, answering a variety of questions and requests with tact and diplomacy.
- Support the Chairman of the Board of Directors in the organization of Board meetings and provide all assistance required (e.g. coordination of venues, access management, transportation and hotel reservations).
- Together with the Secretary, propose a draft agenda for the Board meetings.
- Prepare templates of the minutes of the Board meetings.
- Organize various important meetings such as the annual Strategy meeting and other off-side meetings of the Management.
- Help prepare the annual general meeting of shareholders of the Group.
Qualifications
- Excellent sense of service, interpersonal skills, and diplomacy.
- Discretion and professionalism in handling sensitive and confidential information.
- Detail-oriented.
- Fluent in English and French. German a very strong asset.
- Excellent writing, proofreading and editing and skills (mandatory in English).
- Excellent organization and time-management skills.
- Ability to prioritize and to work independently with sound judgment.
- Energetic and comfortable interacting with high-level executives.
- Resourceful with a can-do attitude.
- Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
Background
- Min. Bachelor’s degree preferred.
- 10 years’ prior experience in an administrative function and min. 3 to 5 years in supporting a senior executive.
- Prior experience in the tech or banking / financial services industry a strong asset.
Additional Information
SQ2
