Travel Clerk (local recruitment)
ORGANIZATIONAL UNIT
Conference Services (CNF) Section
Governance Services Department DUTIES AND RESPONSIBILITIES
WMO is looking for a highly organized, dynamic, and detail-oriented travel clerk to manage and coordinate travel arrangements for its staff and meeting participants. The role demands ensuring efficient, cost-effective, environmentally friendly, and policy-compliant travel logistics that support the organization's goals.
Key Responsibilities:
1) Travel Coordination: Plan in coordination with departments and units involved, all aspects of travel for WMO staff and meeting participants, including flights, accommodations, and ground transportation.
2) Travel Policy Compliance: Ensure all travel arrangements adhere to WMO's travel policies and guidelines.
3) Liaisons: To liaise with service providers as required, make sure that their proposals are cost-effective, and maintain effective relationships.
4) Emergency Management: Address travel emergencies or unexpected changes promptly and efficiently.
5) Records Keeping: Maintain accurate records of travel expenses and compile comprehensive reports for management review.
6) Market Awareness: Keep updated with the latest trends in the travel industry, changes in visa regulations, and safety advisories. QUALIFICATIONS
Education
Completed secondary education or equivalent in secretarial, commercial, or technical studies.
Experience
Proven track record as a travel agent or in a similar role for at least 5 years.
Other requirements
Skills: Exceptional organizational and time management capabilities, strong negotiation and problem-solving skills.
Technology: Proficient with GDS systems, including Amadeus, Sabre, etc. Knowledgeable about using ERP systems such as Quantum or Oracle. Excellent knowledge of Microsoft Office 365.
Competencies: Ability to work under pressure and manage multiple tasks simultaneously.
Communication: Excellent verbal and written communication skills.
Languages
Excellent command of English, and French both oral and written. Knowledge of other official languages of the Organization is an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
Conference Services (CNF) Section
Governance Services Department DUTIES AND RESPONSIBILITIES
WMO is looking for a highly organized, dynamic, and detail-oriented travel clerk to manage and coordinate travel arrangements for its staff and meeting participants. The role demands ensuring efficient, cost-effective, environmentally friendly, and policy-compliant travel logistics that support the organization's goals.
Key Responsibilities:
1) Travel Coordination: Plan in coordination with departments and units involved, all aspects of travel for WMO staff and meeting participants, including flights, accommodations, and ground transportation.
2) Travel Policy Compliance: Ensure all travel arrangements adhere to WMO's travel policies and guidelines.
3) Liaisons: To liaise with service providers as required, make sure that their proposals are cost-effective, and maintain effective relationships.
4) Emergency Management: Address travel emergencies or unexpected changes promptly and efficiently.
5) Records Keeping: Maintain accurate records of travel expenses and compile comprehensive reports for management review.
6) Market Awareness: Keep updated with the latest trends in the travel industry, changes in visa regulations, and safety advisories. QUALIFICATIONS
Education
Completed secondary education or equivalent in secretarial, commercial, or technical studies.
Experience
Proven track record as a travel agent or in a similar role for at least 5 years.
Other requirements
Skills: Exceptional organizational and time management capabilities, strong negotiation and problem-solving skills.
Technology: Proficient with GDS systems, including Amadeus, Sabre, etc. Knowledgeable about using ERP systems such as Quantum or Oracle. Excellent knowledge of Microsoft Office 365.
Competencies: Ability to work under pressure and manage multiple tasks simultaneously.
Communication: Excellent verbal and written communication skills.
Languages
Excellent command of English, and French both oral and written. Knowledge of other official languages of the Organization is an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
About the company
Geneva