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Senior Executive Assistant FR/ENG (M/W)

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Spring Professional
Senior Executive Assistant FR/ENG (M/W)

For one of our clients we are looking for a Senior Executive Assistant FR/ENG (M/W) as part of a 6-month temporary assignment.

Your responsibilities:

  • Occasional preparation of briefing materials for appointments, meetings, missions
  • Undertake travel arrangements for team members
  • Preparation and management of email and correspondence flow, ensuring prioritization and effective follow-up
  • Management of calendar of Director
  • Provide logistic and administrative support to Board and Committee meetings (in-person and virtual), including event planning, event execution and event closure, formatting papers and presentations
  • Maintenance of internal expenditures control system which ensures that Requisitions and Purchase Orders are processed in SAP and travel requests and claims processed in MobileXpense in conformity with the client's rules and regulations 

Your profile:

  • Secondary education with specialized administrative office management training
  • University degree or equivalent in Economics, Social Sciences, International Relations, or other relevant field
  • 3 to 5 years of progressively responsible administrative or programme experience is required
  • Relevant professional experience in international, governmental or non-governmental organisation, including previous experience working with boards and committees
  • Good knowledge of institutional or organisation policies, systems and procedures
  • Ability to work in a team; and to work in complex and political settings
  • Ability to work in a multi-cultural environment, with strong awareness and understanding of cultural sensitivities
  • Ability to work under pressure and with tight deadlines with uncertainty and ambiguity and at times with minimum supervision
  • Strong written and oral communication skills

#BOOST

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