Human Resources Assistant (HR-PXE-2024-37-LD)

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Introduction

You have a genuine interest in people and HR processes? Don’t miss the opportunity to join our HR People eXperience and Engagement team and support our diverse and talented CERN populations (staff members, students, graduates) all along their career. If you have a strong service-orientation, eye for detail, are comfortable juggling changing priorities and have proven interpersonal skills, this position as HR assistant is for you! Take Part!

Functions

• Ensure an efficient, friendly and reliable back office for all staff-related HR actions and queries, in support of a team of HR professionals and their client departments. You will learn about major HR processes, such as performance management.
• Support the graduate and student populations in your client department(s) throughout their experience at CERN as their privileged HR contact. You will provide advice at different stages of their contract with CERN, ensure the swift administration of contractual actions and an open dialogue to further improve our services and processes.
• Present Group activities to diverse audiences within and beyond Group.
• Actively contribute to enhance people experience at CERN, through the streamlining of procedures and improvement of HR processes and practices.

Higher administrative diploma or equivalent relevant experience in the field of HR Administration or a related field.

Experience:

Proven experience as an HR Assistant or relevant human resources/administrative position in an international environment.

Technical competencies:

• Customer service
• Use of office software packages
• HR Administration

Behavioural competencies:

• Achieving Results:
  
  • Delivering high quality work on time and fulfilling expectations
  • Being rigorous and producing quality results at first attempt
  • Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind
• Communicating Effectively:
  
  • Ensuring that information, procedures and decisions are appropriately documented
  • Providing others with timely information
  • Demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively
• Working in Teams:
  
  • Working well in groups and readily fitting into a team; participating fully and taking an active role in team activities
  • Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues
  • Working well in groups and readily fitting into a team; participating fully and taking an active role in team activities
• Demonstrating Flexibility:
  
  • Being willing to work on different projects simultaneously
  • Adapting quickly and resourcefully to shifting priorities and requirements
• Demonstrating Accountability:
  
  • Maintaining confidentiality

Language skills:

Spoken and written English or French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 05.05.2024.

Employment Conditions

Contract type: Limited duration contract (3 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: HR-PXE-2024-37-LD

Benchmark Job Title: Process/Services Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further